As a property owner, one of the most important things you can do is to make sure that your property is well-maintained to ensure both the safety and comfort of your tenants. In doing so, you will need to engage the services of a property maintenance company. But before you put pen to paper, it is important to have a property maintenance services agreement in place, which will help to outline the terms and conditions of the contract.

A property maintenance services agreement sets out the scope of the services that will be provided by the maintenance company, as well as the terms and conditions that govern the relationship between the two parties. Without it, you run the risk of misunderstandings and miscommunication, which can lead to costly disputes down the line.

When drafting a property maintenance services agreement, it is essential that the following elements are included:

Scope of Services

This section outlines the services that the maintenance company will provide, and it should be specific and detailed. The agreement should detail the frequency of the services, such as weekly, bi-weekly, or monthly, as well as the specific tasks that the maintenance company will perform, such as landscaping, cleaning, and repairs.

Pricing and Payment

This section should set out the pricing for the services and the payment terms. It is important to specify when payment is due and the method of payment, such as check, credit card or bank transfer.

Termination

It is important to include a clause on termination of the agreement. This clause should outline the circumstances under which the agreement can be terminated by either party, such as breach of contract or insolvency.

Liability and Indemnification

This section should outline the liability of both parties in the event of injury or property damage. It is important to define who will be responsible for any damage or injury that occurs as a result of the maintenance company`s services.

Confidentiality

The confidentiality clause is essential in protecting both parties` interests. This clause should outline the extent to which information shared between the parties will be kept confidential and how it will be used.

Intellectual Property

If the maintenance company is providing any specialized services, such as regular maintenance of specialized equipment, this section should outline who will own the intellectual property rights to any work or inventions created during the maintenance.

In conclusion, a property maintenance services agreement is crucial in ensuring that you and your maintenance company have a clear understanding of the terms and conditions of your working relationship. It helps to avoid disputes, misunderstandings, and confusion. Before engaging a maintenance company, always ensure that you have a comprehensive agreement in place to protect your interests.